Executive Assistant

Position Summary

We are looking for a highlydependable, proactive, and execution-oriented Executive Assistant to workdirectly with the Founder & Director of WebBee. This role goes far beyondcalendar management the person will act as an operational extension of thefounder, ensuring priorities move fast, meetings convert into execution, andinternal coordination happens efficiently.

This is a high-ownership rolesuitable for someone who thrives in a fast-paced startup/SaaS environment andenjoys solving problems, coordinating with teams, and bringing structure tochaos.

The ideal candidate should be:

•               Extremely organized

•               Strong in follow-ups and coordination

•               Comfortable handling confidential information

•               Tech-savvy and process-oriented

•               Able to work under pressure and manage multiplepriorities

•               Strong in communication and execution

Key Responsibilities

Founder & Executive Support

Manage the Founder’s calendar,appointments, meetings, and priorities

Coordinate internal and external meetings

Prepare agendas, MOMs (Minutes of Meetings), and track actionitems

•               Ensure timely follow-ups with department headsand stakeholders

•               Filter and prioritize communication for theFounder

•               Handle confidential business information withprofessionalism Business Coordination & Execution

•               Coordinate across Product, Sales, Marketing, HR,and Operations teams

•               Track project timelines, deliverables, andpending actions

•               Maintain dashboards, trackers, and reports forleadership reviews

•               Ensure execution alignment across departments

•               Assist in strategic initiatives and specialprojects

        •      

Administrative & Operational Support

•       Managetravel planning, itineraries, bookings, and logistics

•       Handlevendor coordination and office-related administrative tasks

•       Organizedocuments, reports, presentations, and business records

•       Supportevent coordination, webinars, leadership meetings, and client visits

•       Ensuresmooth day-to-day functioning of the Founder’s Office

Communication & Documentation

•               Draft emails, presentations, reports, andinternal communication

•               Maintain meeting records and businessdocumentation

•               Coordinate with clients, partners, andleadership teams professionally

Requirements

• Can independently handle responsibilitieswithout constant supervision 
  

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